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Stock & Inventory Control
Long Product Codes From 10-25 character stock codes  or create your own stock  searchable fields for even longer  codes. 10 Million Limit Up to 10,000,000 stock records  per company. Unlimited Descriptions Up to 40 character descriptions  per line with no practical limit to  the number of lines. User Defined Screen Re-arrange the ordering of  existing fields, remove unwanted  fields and add user defined fields  to the system. Up to 6 pages of  stock related information may be  retained per record. Formulas and  scripts can be placed 'behind'  fields to permit special  calculations to be performed. Rename Fields All field names may be renamed.  For example, 'Product code' can  become "Part Number", etc. Copy Record Copy details of an existing record  into a new record during stock  entry by pressing Shift and Add.   Nominate which fields to copy and  which to re-type. Track Stock Quantities Maintains stock on hand, stock on  order, stock carried but allocated or reserved, stock consigned, stock on back order, stock on back order but held at customer request, maximum and minimum recommended quantity levels and  floor stock level. Unlimited Notes Stock items may have  note/product information with no  practical size limit. Multiple Suppliers Stock archives can be used to track pricing for more than one supplier. List of matching entries from multiple archive/price list files automatically presented
Stock Stock Control helps manage the inventory you’re carrying, have ordered, are  issuing to customers or are consigning or transferring. Produce reorder reports,  over-stock reports, slow moving stock reports, dead-stock reports, as well as list  top selling or poor selling stock based on sales, units moved, profit margins or  mark-ups & other criteria. Click to show pending purchase orders, customer sales  or back orders for each product. Easily refer your  customer to a reseller who is holding stock or estimate the arrival of your next delivery with a  few clicks of your mouse. Stock items may have up to 25 standard price  assignments, in addition to unlimited discounts &  special price rules. Last cost, average cost, foreign currency buy or sell, tax, retail,  wholesale, trade or whatever is required, can be  added. With security on, user- specified prices can  also be ‘hidden’ by user access level.   Products & Parts Stock items can be held and transferred between an unlimited number of  locations. Search by product code, description, supplier group, stock group, stock  ID, or alternate product codes (such as the supplier part number or bar codes),  serial number, batch number or even add your own user-defined fields. Multiple  searches can be performed simultaneously. Being able to find the product you  want quickly, whether you are dealing with a bar coded stock label, supplier  invoice or customer receipt (which often use different codes to identify the same  goods), can save an enormous amount of time.   Powerful, Flexible The stock control screen is user configurable so extra information can be added or  non- applicable information removed. Up to six screens of stock information can be  added and searched on. Unique Tracing & Tracking Stock control also supports Unique Stock Tracing, the ability to maintain  serial/batch numbers, sizes, colours, styles, and up to 250 user definable  ‘extended’ properties. Unique Stock Tracking allows CAPITAL to handle tracking  problems such as stock consigned from suppliers, product versions/revisions,  multiple bin locations, variations in purchase prices from suppliers and many other  applications. CAPITAL can automatically create purchase orders based on low stock levels,  customer orders, sales history (performance) and back orders. Lead times and  supplier minimum order quantities are also considered. In organizations where  ordering is a major task, up to 90 per cent of the manual work can be eliminated. Stock Kits Stock kits allow you to assemble an unlimited number of components that can be  combined in a single stock item, then sold or ordered as required. To use an  example, a company distributing chemicals might purchase in thousands of litres,  then re-package and sell in 50 litre, 5 litre and 1 litre containers. Stock levels can  be managed effortlessly both for the original quantity of chemical and the supplies of containers. Kits can also be ‘exploded’ directly onto transactions, providing an instant way to input a set of product codes. They can also be used to create an unlimited number of short-cut codes and cross-references to other products. For example, a 20 character part number could be given a two or three digit short reference. When the short reference is entered, the full product code and its details appear. Kits may also be embedded within other kits and there is no limit to the number of  levels of embedding you can create. Assembly Management Many firms involved in manufacturing, engineering and repair, often need to  modify or add value to stock they already own, or perhaps assemble components into a new product, or strip or disassemble a product into its component parts.  When serial, batch or engine numbers are involved, the task can be even more complex to manage. The Assembler is designed to take the hard work out of these processes. Assembly tasks can also be customer order driven. Stock Archives If your organisation deals with large price lists, spare parts catalogues or handles  essentially the same product under different part codes, then CAPITAL's cross- referencing and computerised ‘microfiche’ features will prove essential. If your supplier has a price list data file, CAPITAL can either merge it into your existing inventory, or keep it separate from your stock file but have it readily available for searching from within stock control. Import price lists in a variety of formats (ASCII, CSV, Excel, dBASE, etc.) You can also place old or rarely needed stock in archives. Performance is not affected when printing reports or automatically generating purchase orders, etc., as huge data files are managed separately. Stock Forecasting Inventory requirements forecasting based on sales history (average turn-over), current stock levels, back orders, deliveries pending, lead time and minimum supplier order units. Let the system calculate your reorder levels for you. Warehouse Management Fully integrated with CAPITAL's Warehouse Management System. Barcoding Included support for major bar code formats with more support for bar codes than any other accounting system. Automatically matches the product code or bar code. Portable bar code readers can scan bar codes and serial numbers simultaneously. Multiple bar codes per product
On-Screens Lists List stock items by whatever  arrangement you prefer; product  code, description, supplier, stock  group, etc. Extensive range of  view options included. An  unlimited number of independent  on-screen lists may be  constructed by individual user,  i.e., product code, weight and 3  inventory prices, etc. Then switch  between them in seconds. GST Assign taxes according to stock  group or individual items. Items  can be set as always taxed even if  the account is tax free.        Stocktakes Import data from spreadsheets or  portable bar code readers.  Manage multiple stocktakes  simultaneously. Snapshot  management allows users to begin  invoicing and receiving goods as  soon as the physical count is  complete. Cycle count features  available in Corporate Edition.     Global Price Update Change pricing by supplier code,  stock group, ‘slow moving’ items  and other criteria. Pricing  adjustment is formula based, i.e.,  cost plus 5%, current list less  10%, etc. Update rules can also  be programmed using CAPITAL  Business Script. Unlimited Unit Measures Cost and price in different  dimension units. e.g., enter cost or sell price by square metre, cubic metre, etc., yet hold in inventory by piece. An unlimited number of purchase and sell units of measure can be created, all with different price calculation arrangements
Non Diminishing Stock May also enter labour, service  fees, etc.       Calculate Mark-ups Price calculations may be specified  by stock group for mark-ups,  margins and other special pricing  calculations.   Foreign Pricing Manage cost and sell prices in  foreign currencies and AUS  dollars. Warranties Specify product warranty periods  from date of sale.       Decimals Specify 0-4 decimal places for  cost/sell price maintenance.       Weight/Volume Record weight and/or volume and  cost goods based on these values.   Bin & Location Each record may have a bin  and/or location. Stock Tracing  system can be used to manage  unlimited bins per product code or  use Warehouse Manager. Supplier Order Unit Records minimum number of order  units when purchasing from  supplier.       Activity History Shows next expected shipment  date, last sale, first sale, product  creation date, last order, first order and last stock transfer. Purchase Price History Complete history by individual  product maintained
t: 02 6585 5373 m: 0412 115 602 enquiries@capitalsolutions.net.au
t: 02 6585 5373 m: 0412 115 602 natalie@capitalsolutions.net.au